Traineeship Abroad
Applying for financial support from UCT Prague (Erasmus+ and MOBI)
Conect your knowledge with practical experience at a foreign institution!
The rules and procedures for finding an internship and applying for a scholarship are the same for all levels of study. Any minor differences that may arise, stemming from the distinction between BSP and MSP programmes compared to PhD study, are always specified in the text.
Are you a bachelor's or master's student thinking about going on an internship abroad during your studies? Or are you a doctoral student and do you have a mandatory internship abroad?
In addition to study stays, practical traineeship/internships are another option that allows you to travel abroad with support from the Erasmus+ program. A practical internship means assisting/working for a foreign university or other organization that must be related to your field of study. You must work full-time during the internship, i.e., approximately 30-40 hours per week.
- BSP and MSP students must fulfill their study obligations (courses: professional practice, international internship) by going abroad. DSP students are required to go abroad and do not need to have the course recognized.
- Bachelor/Magister/Doctoral level student
- all forms of study (DSP students in both - normal or combined form of study)
- student must be enrolled at UCT for the whole time period of study abroad
- no limitations in citizenship but must be enrolled into an accredited study program at UCT
- finished at least one year of bachelor-level study at the time of departure (application could be sent earlier)
- BSP + MSP srudents must have study average no worse than 2,00 (average counted from all years of study)
- The internship should be longer than 2 months. Shorter trips are assessed individually and supported in justified cases.
- Doctoral students with family (taking care of own kids) can apply for shorter stay automatically. Others will be asked to justify shorter stay than 2 months.
- The maximum length of the internship is 6 months. We can support longer stay by extending the contract after assessing the availability of funds.
- Your mobillity abroad can be supproted repetedly until the 12-month limit within one study cycle.
Scholarship
Carefully consider the financial costs of each destination. If you have co-financing for your internship from other sources, we need to know the amount and source of funding. Certain sources cannot be combined, so we need to know this in order to choose the most appropriate method of financing.
UCT Prague offers financial support from the ERASMUS+ program or from MOBI Mobility Support Program, used for short-term stay and where Erasmus+ funding cannot be used. Applications for both programmes are submitted via the same process on this page.
When planning a traineeship, always consider possibilities of external scholarships.
You may be successful and receive a significantly higher scholarship than offers MOBI or Erasmus+ program. In this case you submit your application externaly (not here) according to the instructions of the dedicated program. If applying for an external scholarship and the decision follows the deadlines for applying for an Erasmus+ scholarship, we always recommend that you also apply for Erasmus+ as a fallback.External scholarship
If you’re doctoral student and go on traineeship lasting longer than 89 days (3 months), be sure to apply to your faculty for the faculty incentive grant for long-term internships. More information here:
Are you applying for Erasmus+ funding and have economic constrains or do you have health restrictions that prevent you from going abroad without incurring extraordinary expenses for food or travel back to the Czech Republic for medical care? The scholarship increase also applies to practical internships, but only under the Erasmus+ funding.
Options for Erasmus+ scholarship top-up
Traineeship, where the host institution provides a salary, as well as those funded by projects or programmes such as OPJAK, OPVVV, IAESTE, Barrande, etc., will, if approved, only be supported by the fixed amount specified below, depending on the distance to the destination.
| distance | grant (EUR) |
| 100 - 499 km | 200 |
| 500 - 1999 km | 300 |
| 2000 - 2999 km | 400 |
| 3000 - 4999 km | 600 |
| 5000 a více | 1000 |
Your application guide
You can search almost everywhere. Among universities, resarch institutions or companies applying science and research in a field that is compatible with your studies and research. It is not necessary for the UCT Prague to have a contract with the host institution.
If you do not know where to start, you can contact our Partner Universities or universities where we have signed Memorandum of Understanding or any other university/institution/company in Europe or elsewhere in the world that applies science and research in a field relevant to your studies.
It is not necessary for the University of Chemistry and Technology to have a contract with the host institution.
Please note that you cannot apply for mobility that takes place in your country of origin (home country).
For internship offers, we recommend that you follow the current projects and collaborations of your department, ask your supervisor, and follow the news section on the main page of our website dedicated to student mobility or search here:
→ Discuss your plan
Once you have found an traineeship and the chosen institution has agreed to host you, you must obtain approval from:
- the Vice-Dean for Education (undergraduate and master’s students)
- your supervisor (doctoral students).
→ Check the options for external scholarships
You may be successful in applying for a scholarship that is significantly more financially advantageous than Erasmus+ and MOBI. See above for more information. You apply for these scholarships separately (not here) in accordance with the instructions for each programme.
→ Consider your application for an Erasmus+ and MOBI scholarship
If you are applying for an external scholarship and the decision on whether it is awarded comes after the deadlines for applying for Erasmus+ and MOBI scholarships, we always recommend that you apply here as well, just in case your external scholarship application is unsuccessful! Please still include details of the scholarship you are expecting to receive in your application form, so that we know what you have applied for.
→ Prepare a Letter of Intent
This document is essential for submitting your application for Erasmus+ and MOBI scholarship. You can download a template at the bottom of the page. In it, you should outline your traineeship plan and include all known details, and have it signed by the host institution and the person responsible (as mentioned above), as well as by the Vice-Dean for Education (for Bachelor’s and Master’s students) or by your supervisor (for PhD students). Here, you should describe, amongst other things, the content of the placement; Bachelor’s and Master’s students must also specify a recognised course module (to be agreed with the Vice-Dean for Education). The host university hereby expresses its provisional consent to your acceptance as an intern.
→ Prepare your language certificate
You will need to attach a language certificate from the language of your intended traineeship.
If you study in English here at UCT Prague, you do not need the language certificate for UCT Prague application process.
But defintely check, if you dont need one for the host institution.
Check the conditions for recognition (validity) of the language certificate and the minimum level of knowledge according to the rules of your future host university. If they have no restrictions, level B2 is sufficient for your application.
- We do not limit the age of certificates for applications. If you have an older certificate and want to improve your rating, take a test at the Language Institute.
- If you do not have a recognized language certificate (TOEFL, FCE, CAE, etc.), you can also take a test at the Language Institute. You can register by emailing the specific teacher. Tests take place during the consultation hours of the selected teacher. You can arrange a specific date by email.
→ Appliaction for the ERASMUS+ a MOBI scholarship
Applications can only be submitted online. You will need to have ready signed Letter of Intent and Language certificate.
Please note that we will not be able to accept your application without the above documents, duly completed and signed. Submit your application so that there are 1-2 months left between your departure and the deadline.
→ Selection interview
After the application deadline, you will be invited to an online selection interview. You will have the opportunity to present your study abroad plan, motivation, and compatibility with your study plan in more detail. You can prepare a short (2-5 slides) presentation for the interview. You will receive a score based on the selection criteria (which you can review below).
|
Selection criteria |
Points |
|
Study results (study average) (DSP = 10) |
0-10 |
|
Language skills |
0-5 |
|
Membership and activity in any of the student clubs at UCT (e.g. ESN, IAESTE, Tutors...) |
3 |
|
Studying in the English language |
2 |
|
Is the internship mandatory part of your study program? YES = 5 poinst NO = 0 points |
0/5 |
|
Compatibility of the subjects chosen in the Learning Agreement with your study plan at UCT |
0-10 |
|
Motivation for mobility and reasoning behind choosing the particular destination/country |
0-10 |
Study results and Language skills in detail.
|
Study results |
Language skills |
||
|
1,00 – 1,50 |
10 p. |
C2 – C1 |
5 p. |
|
1,51 – 1,80 |
8 p. |
B2 |
4 p. |
|
1,81 – 1,90 |
6 p. |
B1 |
3 p. |
|
1,91 – 2,00 |
4 p. |
A2 – A1 |
0 p. |
|
2,01 – 2,10 |
2 p. |
|
|
|
2,11 – a více |
0 p. |
|
|
|
Total score |
Result |
|
40 – 25 points |
Application approved |
|
24 – 0 points |
Application declined |
Has your application been approved? Congratulations! Now start gathering all the necessary documents, read our recommendations and tips on where to seek advice if necessary.
If you go to EU countries and countries with has a bilateral social security agreement (including health care) which the Czech Republic, always apply for an A1 certificate at the HR department at least one month before departure.
- You will need a posting letter with your application - sample letter. It must be signed by the head of the institute. Please check with your HR department and with our colleague Ing. Anna Mittnerová or Mgr. Anna Kernová. Do not hesitate to contact them, I'm sure she will be happy to assist you.
- Get yourself a “Form for the Foreign Business Travel” even if you do not get financial support from your employer.
Considering intellectual property protection, known as Intellectual Property Rights, is an important part of preparing for your trip abroad.
Regarding the scope of your work abroad, please always consider with your supervisor to what extent your/the University's Intellectual Property Rights need to be protected.
Don't forget the other way around - if you are going to collaborate on someone else's project - the extent to which they will allow you to publish and use the results of the work. If you are unsure, contact our colleagues at the Research and Technology Transfer Department.
Arranging travel and accommodation at your destination is entirely up to you. The scholarship you receive from Erasmus is a fixed amount based solely on your destination and length of stay and does not change depending on your travel and accommodation costs.
Be very careful with various Facebook offers that require advance payment for accommodation. These are often scams and no one will refund your money.
Do you know this links?
https://www.erasmusplay.com/en
Contact your host university and your local coordinator (incoming student coordinator) to get as much information as possible about student accommodation options, such as dormitories or other portals offering verified accommodation in the area.
Travel sustainably!
Erasmus has introduced support for so-called green travel, which provides you with higher financial support for your trip if you travel by sustainable means of transport. More information here:
This is importrant document if you receive Erasmus+ scholarship. Defines your rights and responsibilities.
Registration in the DROZD database
We recommend this for every trip abroad. This involves registering on the website of the Ministry of Foreign Affairs in the database of Voluntary Registration of Czech Citizens Traveling Abroad - DROZD. This is very useful, not only because it will send you warnings in the event of any extraordinary crisis situation from the embassy in your region, but it will also inform you about everyday matters such as transport strikes, train cancellations, and the like. And that always comes in handy.
OLS (Online Language Support)
Before you leave, you can take the OLS language test and gain access to many online language courses, whether for the language of your studies or the language spoken at your destination. For simplicity, you can go through the instructions on how to log in to the platform.
No later than 14 days before your planned departure, you must have the following ready:
→ Learning Agreement Before Mobility for Traineeship
The document can be downloaded at the bottom of the page. Most of the information will match the information in the Letter of Intent, which you will supplement with all specific information and current data. The document must be completed and signed by the UCT Prague reprsentative and the receiving institution before signing the participation agreement. MSP and BSP students – don’t forget to get your quarantor’s signature for a recognised course.
→ Travel insurance
A copy of the insurance policy showing that you are insured for the entire duration of your stay, i.e., from the date of departure to the expected date of arrival is needed. Travel insurance must include medical expenses, including repatriation, accident insurance (or insurance for permanent disability), and liability insurance. Unfortunately, the European Health Insurance Card (EHIC) does NOT provide sufficient coverage of expenses and adequate services for travel abroad.
We recommend checking the travel insurance offers provided by your health insurance company. For example, VZP have very advantageous offers from their insurance company We have also found the ERAPO or ISIC insurance offer to be good and VŠCHT also offer discounts with AXA insurance.
→ EUR account
Please set up an account in euros. We will need your account details (bank name, BIC/SWIFT, IBAN).
→ Participant agreement
The International Office will prepare a Participant Agreement (financial agreement), for you. Once you are ready, upload them and answer the questions in this form:
Data for Participant Agreement
When you have submitted the form, write to outgoing@vscht.cz and ask for an appointment to sign the participation agreement. You must still have at least 10 working days left before your departure!
Learning Agreement Before Mobility signed by all responsible persons at the UCT Prague and the receiving institution. MSP and BSP students – do not forget to have the guarantor signature for the eligible subject as well.
Insurance (a copy of the insurance policy) showing that you are insured for the entire duration of your stay, i.e., from the date of departure to the expected date of arrival. Travel insurance must include medical expenses, including repatriation, accident insurance (or insurance for permanent disability), and liability insurance. Unfortunately, the European Health Insurance Card (EHIC) does NOT provide sufficient coverage of expenses and adequate services for travel abroad.
Translated with DeepL.com (free version)
- We recommend checking the travel insurance offers provided by your health insurance company. For example, VZP have very advantageous offers from their insurance company We have also found the ERAPO or ISIC insurance offer to be good and VŠCHT also offer discounts with AXA insurance.
EUR account details (bank name, BIC/SWIFT, IBAN).
Deans office - don't forget to inform the dean's office about your departure plans as soon as you have specific departure and arrival dates. MSP and BSP students - you must have your enrollment for the next semester arranged.
Search for this Fellowship registration in SIS.
Guide:
Master’s or Bachelor’s student: You will also need to specify the course, that will be recognised. Follow the instructions in the guide here: Entering Internships | UCTE E-learning
Attachement you are uploading to the SIS:
- Letter of Intent
- Language certificate or confirmation of study in EN
- Learning Agreement Before Mobility
- Travel Insurance
- Participant Agreement (duly signed)
→ Changes during you stay
Do you need to extend your internship? If your schedule allows and the dean's office or your supervisor agrees, send a completed Application for Extension and a signed Learning Agreement During Mobility, describing what you will be working on during the extended period. Send both to outgoing@vscht.cz . The documents can be downloaded at the bottom of the page.
The application must be submitted at least 30 days before the end of the mobility period. Please wait for our approval, as we need to assess the application, particularly in terms of the school's financial capabilities. Once the application has been approved, we will send you an Amendment to the Participation Agreement for signature.
Immediately after returning, inform the International Office and the Dean's Office of your arrival, submit the following documents and complete the questionnaires that will be sent to your school email address without delay. The necessary documents can be downloaded at the bottom of this page.
If you have travelled GREEN, do not forget to provide us with the travel tickets.
→ Confirmation of stay (CoS)
If possible, do not leave without a CoS signed by the local Erasmus coordinator or supervisor. The signature must not be older than 3 days before the end of your stay. You must submit the original version of this document to the International Office.
The dates stated on the CoS should correspond to the length of stay stated in the Participation Agreement. If they differ by more than 5 days, you will be asked to return the proportional part of the scholarship.
If you are unable to obtain a signature on a paper CoS, ask your coordinator to send you the CoS by email and a copy directly to outgoing@vscht.cz. Only then can the confirmation sent by email be considered an original.
→ Learning Agreement After Mobility (LAAM)
The LAAM is the final part of the Learning Agreement that you prepared before your departure. Have it signed by your host supervisor.
MSP and BSP program students must not forget to have the subject they listed in the LABM recognized!
→ MOBI final report
If your trip was not funded by an Erasmus+ scholarship, you will not receive an EU Survey invitation. Instead, you must complete the MOBI final report and send it to outgoing@vscht.cz .
→ EU Survey
This is a mandatory questionnaire sent to you by the European Commission. On your last day, or shortly after, you will automatically receive requests to fill it out via your school email.
Confirmation of Stay (CoS)
If possible, do not leave without a CoS signed by the local Erasmus coordinator or supervisor. The signature must not be older than 3 days before the end of your stay. You must submit the original version of this document to the International Office.
The dates stated on the CoS should correspond to the length of stay stated in the Participation Agreement. If they differ by more than 5 days, you will be asked to return the proportional part of the scholarship.
If you are unable to obtain a signature on a paper CoS, ask your coordinator to send you the CoS by email and a copy directly to outgoing@vscht.cz. Only then can the confirmation sent by email be considered an original.
Learning Agreement After Mobility (LAAM)
The LAAM is the final part of the Learning Agreement that you prepared before your departure. Have it signed by your host supervisor.
- MSP and BSP program students must not forget to have the subject they listed in the LABM recognized!
MOBI final report
If your trip was not funded by an Erasmus+ scholarship, you will not receive an EU Survey invitation. Instead, you must complete the MOBI final report and send it to outgoing@vscht.cz .
Shortly after your return, if you were funded by Erasmus funds, you will need to fill out:
EU Survey - a mandatory questionnaire sent to you by the European Commission. You will automatically receive requests to fill it out via your school email.
If your scholarship was MOBI (non-Erasmus), you will not receive a request to fill out the EU Survey. Just download and fill out:
MOBI final report at the end of this page and send it to outgoing@vscht.cz
Documents to download
| Document name | Code ID | keywords | popis | zmeneno_cas | Valid from | Valid until | Author |
|---|---|---|---|---|---|---|---|
| Letter of Intent (PhD) | Letter of Intent (PhD) | 25. 3. 2026 | 31. 12. 2027 | 974 | |||
| Letter of Intent (Mgr + Bc) | Letter of Intent (Bc and Mgr) | 25. 3. 2026 | 31. 12. 2027 | 974 | |||
| Learning Agreement for Traineeship Before Mobility LABM (PhD) | Plan of the Traineeship | Learning Agreement for Traneeship Before mobility (DSP) | 25. 3. 2026 | 31. 12. 2027 | 974 | ||
| Learning Agreement for Traineeship Before Mobility LABM (Mgr + Bc) | Plan of the Traineeship | Learning Agreement for Traneeship Before mobility (MSP a BSP) | 25. 3. 2026 | 31. 12. 2027 | 974 | ||
| Learning Agreement for Traineeship During Mobility LADM | Only if changes apply | Learning Agreement for Traineeship During mobility | 974 | ||||
| Learning Agreement for Traineeship After Mobility LAAM | After return | Learning Agreement for Traineeship After mobility | 974 | ||||
| Confirmation of Stay (CoS) | Confirmation of Stay (CoS) | 974 | |||||
| Final Report MOBI - report for non-EU funded mobility | Final Report MOBI | 974 | |||||
| Application for Extension | Application for Extension | 974 | |||||
| Application for Shortening | 1. 10. 2025 | 31. 12. 2027 | 974 | ||||
| EU Student Chart | FYI | EU Student Chart | European Commision | ||||
| Statutory declaration | FYI | 974 | |||||
| Participant agreement | FYI | 974 |